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Glossary of terms

Not sure what some of the terms we use mean? Check our glossary of terms

Staff member looking for records

These are the groupings that information in the publication scheme is divided into. They have been set up by the Information Commissioner's Office as part of the model scheme that the Trust has to adopt.

Disclosure logs

These are copies of previous responses to requests for information that have been sent out. These are published as they may be of interest to a wider audience.

Data Protection Act 1998 (DPA)

DPA gives individuals the right to access personal information held only about themselves.


These are legal reasons why the Trust can withhold information previously requested by an individual. Exemptions fall into two categories; non-qualified and qualified. When a qualified exemption applies the Trust must undertake a public interest test.

Freedom of Information Act 2000 (FOIA)

An Act of Parliament intended to make information held by public authorities available to the public to demonstrate transparency and encourage openness.

First Tier Tribunal

The First Tier Tribunal hears appeals by a public authority against enforcement notices and information notices under the FOIA. It will also hear appeals against Decision Notices by a complainant or a public authority.

Information Commissioner's Office (ICO)

The ICO is the regulator for ensuring that public authorities covered by both FOIA and DPA adhere to the legislation.

Personal data

Personal data relates to information about a living individual who can be identified from that information or any other information which is in, or likely to come into, the data controller's possession.

Public authorities

The FOIA only applied to public authorities and includes companies that are wholly owned by public authorities.

Public interest test

The public interest test favours disclosure where a qualified exemption applies. In such cases, the information may be withheld only if the public authority considers that the public interest in withholding the information is greater than the public interest in disclosing it.

Publication scheme

The publication scheme sets out the information that the public authority makes routinely available, and assists the public in finding the information required. It will also state if there are any charges applicable in supplying the information.

Vexatious requests

A vexatious request is one that is intended to cause distress, disruption or irritation. Under these circumstances, the Trust can refuse to handle such requests.

View the main Freedom of Information page
Related information

Frequently asked questions

Lists and registers

Internal review

Make a request

Useful websites

Information Commissioner's Office

Directgov - FOI Act

Freedom of Information Act 2000